Occupation
Records management officer
Records management officers decide how an organization's records are classified, stored, retrieved, and eventually destroyed or preserved. They build and maintain retention schedules, and make sure the organization can find what it is legally required to keep and dispose of what it is entitled to remove.
Also known as: Records manager · Information management officer · Records analyst
Occupation content
Part of Government, policy and administration
What the work involves
- Maintain the classification scheme and retention schedule covering the organization's records.
- Advise business units on how to file, name, and store records correctly.
- Run scheduled disposition, transferring records for archiving or authorised destruction.
- Support search and retrieval for audits, access requests, and legal proceedings.
- Configure and monitor electronic document and records management systems.
- Train staff on recordkeeping obligations and check compliance across teams.
How people commonly enter
- A college diploma or degree in information management, library studies, or archives.
- A records and information management certification from a professional association.
- Progression from an administrative, registry, or document control position.
- Movement from an archives, privacy, or compliance function in the same organization.
Typical training: Certificate or college diploma
Licensing: Certification common, not usually required
Pathways: Common in public service
Typical work context
Desk based · Quiet focus · Predictable routine · Team based
Related interests
Conventional (organizing) · Investigative (analytical)
Related aptitude preparation
These are preparation links only. They do not measure eligibility for this occupation and no score here qualifies or disqualifies anyone.
Skills to practise
Practice suites
Related learning
Family-level learning links for Government, policy and administration.
Official sources
Labour-market facts such as pay and employment projections are not reproduced here. Open an official source below for figures, with its own geography and reference period.
- O*NET OnLine — occupation search: records manager · United States
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- Canada Job Bank — Search job profiles (search: records management) · Canada
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- ESCO — Occupations classification (European Commission) · European Union
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Labour-market context (not part of exploration match)
This is broad family-level context for Government, policy and administration in Canada, not a figure for Records management officer. It does not affect matching scores and is not an eligibility determination.
This is a broad Government, policy and administration family. Explore the official profile for the chosen occupation; entry education and training can differ within the family.
Canada Job Bank Career Planning · Canada · Current official profile; consult source for its release period
Government, policy and administration: education pathways
Some roles in Government, policy and administration may be regulated. Confirm whether the specific role requires registration, certification, or a jurisdiction-specific licence.
Canada Job Bank Career Planning · Canada · Current official profile; consult source for its release period
Government, policy and administration: licensing
Find jobs
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- Search Canada Job Bank · Canada
- Search USAJOBS · United States federal
- Search EURES · European Union / EEA
- Search Indeed · International (choose location on Indeed)